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Grant Wood Area Education Agency

Key Staff Timelines for Business/HR Procedures

 

 

On or before the following date…

 

Employees are to…

 

Links/Forms

January

       

January 31

 

Receive W-2 Wage & Tax Statements

 

Will be mailed by Business Services

   

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

February

       

February 28

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

March

       

March 1 (or 3 mos prior to leaving agency)

*

Contracted Staff - Submit professional leave reimbursement forms for equipment and materials

 

Request form available from secretary

March 31

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

April

       

April 30

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

May

       

Mid-May

 

Submit new enrollment forms if desire to make changes in insurance during enrollment period.

(actual due date will be identified in the open enrollment materials for health, dental and vision plans)

 

Will be mailed by Business Services

May 31

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

June

       

June 15

 

Ensure all leave forms for current work year have been submitted

 

https://business.gwaea.org/cfapps/gwess/

 

 

Submit employment calendar for new work year

 

https://business.gwaea.org/cfapps/gwess/

June 30

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

July

       

July 31

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

August

       

August 31

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

September

       

September 1

*

Contracted Staff - Complete approved coursework if eligible for salary lane change in current work year

 

Application form available from HR (x6748)

September 30

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

October

       

October 1

*

Contracted Staff - Submit evidence of approved coursework if eligible for salary lane change in current work year

 

Application form available from HR (x6748)

October 31

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps/

November

       

Early November

 

Review materials regarding enrollment in pre-tax medical and/or dependent care accounts (Flexible Benefits elections)

 

Will be mailed by Business Services

November 30

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps

December

       

Early December

 

Submit Flexible Benefits election forms

 

Mailed by Business Services

December 31

 

Submit monthly claim for mileage and travel reimbursement

 

https://www.gwaea.org/cfapps/gwapps

* Final deadlines as established in Agency policy, procedure or Master Contract