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Off-Site Programs Administrator

Reports to: Director of Teaching and Learning Classification: Management
Date: January 2020  

Job Summary:
Partners with and provides leadership and support to schools, educators and families to provide effective learning environments for all students and help ensure success for all learners. Manages instructional programs for students in off-site programs, including juvenile detention/shelter programs, correctional facilities, special behavioral centers and the 4+ transition program in Area 10.  Plans, facilitates, coordinates and evaluates comprehensive services to children requiring special education and the support of school improvement activities.  Manages, supervises and evaluates professional and support staff members.


  1. Iowa administrator license
  2. Iowa Evaluator license or endorsement.
  3. Master’s degree in field of education.
  4. Five years of professional experience in K-12 education.
  5. Background and knowledge in special education services.

Essential Functions:

  1. Provides leadership in program development and establishes, implements and evaluates program activities in response to evolving needs, regulations and best practices.
  2. Coordinates, manages and monitors a full continuum of educational program and service options to meet individual student needs in cooperation with each local districts.
  3. Ensures appropriateness of programming for students requiring special education.
  4. Supports local teams in the development and implementation of school improvement plans.
  5. Serves as the administrative liaison between the AEA and local schools.
  6. Partners with others to assure adequate support and resources are available to schools, educators and families.
  7. Establishes, implements and evaluates program services in response to best practice and changing client needs.
  8. Manages, supervises and evaluates effectiveness of designated staff.

Additional Responsibilities:

  1. Participates in projects, committees or activities to support the mission of the programs, regions, unit and Agency.
  2. Pursues professional growth opportunities and relationships to keep current with and influence educational directions.
  3. Promotes a learning environment and assists staff in accessing necessary resources for individual professional growth plans.
  4. Develops and maintains effective team functioning through collegial problem solving, coaching and mentoring.
  5. Monitors and manages program funds.
  6. Assures equitable distribution of Agency services to each local school.
  7. Performs other such duties as may be assigned

Knowledge, Skills and Abilities:

  1. Ability to communicate effectively and maintain effective working relationships.
  2. Ability to function effectively as a team member and work collaboratively with others.
  3. Ability and willingness to be flexible and respond to the changing needs of clients and the Agency.
  4. Thorough knowledge of issues related to IDEA, school improvement, curriculum and instructional practice.
  5. Customer-oriented communication skills with sensitivity to staff and community.
  6. Ability to develop long-range and short-range plans and manage creatively and collaboratively.
  7. Knowledge of best practices in curriculum, instruction and assessment.
  8. Knowledge of applicable rules and laws that govern educational decisions.
  9. Ability to effectively monitor, evaluate, lead and develop staff.
  10. Ability to maintain confidentiality and demonstrate understanding for sensitive situations.
  11. Effective in solving problems and budget management.
  12. Progressive and visionary in responding to current laws, trends and issues in education.
  13. Ability to read and interpret documents, write reports and correspondence, and apply appropriate mathematical concepts.

Physical Requirements:

  1. Ability to travel between schools/sites served and outside of service area served.
  2. Normal, routine levels of activity related to bending, carrying, climbing, reaching, hearing, lifting, reaching, sitting, standing, vision and walking, and may also involve above-average levels of activity at times that can’t always be anticipated.
  3. EOE/M-F-H-V